student, Faculty, or Staff illness

UPDATED JULY 29

Contact Department:
Head of School 

Oversight Executive:
Head of School

Scope:
These required protocols apply to anyone on an ISI campus, including but not limited to all students, staff, faculty, contractors, vendors, suppliers and visitors.

Definition of terms:
Close Contact: According to the Centers for Disease Control and Prevention (CDC), a close contact is a person who spends greater than 15 minutes within six feet of a positive COVID-19 person from the 48 hours prior to the positive person’s symptom onset or positive test collection date if asymptomatic. 

For purposes of this policy an individual is considered a close contact if any of following is true: 

  • You were within 6 feet of someone who has COVID-19 for a total of 15 minutes or more. This could be a single encounter of more than 15 minutes or multiple encounters within a single day that add up to more than 15 minutes. 
  • You provided care at home to someone who is sick with COVID-19 
  • You had direct physical contact with the person (hugged or kissed them) 
  • You shared eating or drinking utensils 
  • They sneezed, coughed or somehow got respiratory droplets on you

Keep in mind that anyone who lives with or stayed overnight for at least one night in a household with the infected person while he or she was infectious is at highest risk. 

These close contact criteria apply regardless of mask use, face shields, or physical barriers, such as Plexiglas or plastic barriers. The only exception is if a healthcare worker in a school setting is wearing the proper personal protective equipment. 

When an individual’s symptom, contact, or test status changes, their quarantine or isolation requirements should be reassessed. Fundamentally, a close contact is anyone you think has had enough exposure to transmit infection

Contact Tracing: Contact tracing is used by health departments to prevent the spread of infectious disease. In general, contact tracing involves identifying people who have an infectious disease and their contacts (people who have been exposed) and working with them to interrupt disease transmission. To accomplish this, it is essential that the school have available students’ schedules, assigned seats, bus seating, cohort groups, lunch seating, extracurricular activities and other potential contact settings. 

Isolation: Isolation separates sick people with a contagious disease from people who are not sick. For COVID-19, this means that the sick person stays in a separate bedroom or separate area of your home and stays away from others. This includes staying home from school and any activities. Currently, guidance from the Centers for Disease Control and Prevention (CDC) states that COVID-19 positive people with symptoms isolate for 10 days from the start of their symptoms, be fever-free for 24 hours without the use of fever-reducing medication and show improvement of symptoms. Individuals who test positive without symptoms should isolate for 10 days from the date their sample was collected.

Quarantine: Quarantine separates and restricts the movement of people who were exposed to a contagious disease to see if they become sick.  Since people who were around other sick people are more likely to get sick themselves, quarantine prevents them from unintentionally spreading the virus to other people even before they realize they are sick. Usually people who are in quarantine stay at home and avoid going out or being around other people. This includes staying home from school and other activities. Currently, the CDC advises that close contacts of COVID-19 positive people quarantine for 14 days after the last exposure with the COVID-19 positive person, even if they have a negative test.

Indiana Centralized Contact Tracing Program (ICCTP): The contact tracing program is supported by the Indiana State Department of Health. Contact tracers collect information on the positive cases and their close contacts. The close contacts are notified, and quarantine and symptom monitoring are explained. Positive cases and close contacts get texted daily to follow up on symptoms.

Policy Statement:
The COVID-19 Procedures for Illness are developed based on situations and circumstances that might occur and that may require ISI to pause or shut down some or all of our facilities and therefore in-person learning. Therefore, ISI is taking the following measures to provide for the health and safety of our entire campus community while continuing to provide educational and other essential services to our students and their families. 

Reason for Policy:

1. Provides guidance on how public health and safety measures will be implemented until International School of Indiana is able to return to normal operation in accordance with all public health and governmental orders. 


Procedures (links, form, internal controls)

SYMPTOMS IMPACTING CONSIDERATION FOR EXCLUSION FROM SCHOOL
Students, faculty, and staff should be excluded from school if they test positive for COVID-19 or exhibit any of the following symptoms of COVID-19 based on ​CDC Guidance​ ​that is not otherwise explained.

  • Temperature 100.4 degrees Fahrenheit or higher when taken by mouth
  • Sore throat 
  • New uncontrolled cough that causes difficulty breathing (for students with chronic allergic/ asthmatic cough, a change in their cough from baseline) 
  • Diarrhea, vomiting or abdominal pain 
  • New onset of severe headache, especially with a fever
  • New loss of taste or smell

If a student tests positive for COVID-19, parents are asked to call  (317) 953-3515 to report this information immediately. This phone number will be monitored on both weekends and weekdays. Reporting a positive COVID-19 case is critical in our ability to perform contact tracing and modifying current teaching schedules. 

Families who may have COVID-19 questions may contact Nurse Carol Mark at cmark@isind.org or at (317) 923-1951 ext.114. 

EXCLUSION AND RETURN TO SCHOOL CRITERIA

Students, faculty or staff members may be excluded from the school as described below. To return, they must satisfy the below guidelines, established based on current guidance from the Indiana Department of Health and the CDC. 

For Individuals who are NOT a known close-contact to a COVID-19 case:
Not tested for COVID-19

  • Symptomatic:
    • The individual must remain home for at least 10 days since the first symptoms began AND be fever free without the use of fever-reducing medications for 24 hours AND provide proof of a negative coronavirus test to the school. 
    • Siblings and household members should follow the close contact guidelines below for exclusion. 
    • If diagnosed with another condition that explains the symptoms, such as influenza or strep throat, no isolation or quarantine of close contacts is necessary.
  • No Symptoms
    • May attend school.

Tested and negative for COVID-19

  • Symptomatic:
    • The individual must be fever free for 24 hours without the use of fever-reducing medications, unless advised otherwise by a healthcare provider.
    • If diagnosed with another condition, the individual must complete the exclusion period for the diagnosed disease.
  • No Symptoms:
    • May attend school

Tested and positive for COVID-19

  • Symptomatic:
    • The individual must isolate at home for at least 10 days since the first symptoms began AND be fever free without the use of fever-reducing medications for 24 hours AND with improvement in symptoms. 
    • Repeat testing is NOT recommended for making decisions about when people can return to work or school.  
    • Siblings, household members, and other close contacts should follow the close contact guidelines below.
  • No Symptoms:
    • Must isolate at home for 10 days after the day the sample was collected.
    • Siblings, household members, and other close contacts should follow the close contact guidelines below.

For Individuals who are a known close-contact to a COVID-19 case
Not tested for COVID-19

  • Symptomatic
    • The individual must quarantine for 14 days after the last contact with the COVID-19-positive person or isolate 10 days until fever free with symptoms improved, whichever is longer. 
    • If the exposure is to a household member and the case cannot properly isolate away from others at home, the last date of contact may be the last day of isolation for the case. 
    • The individual must also remain home for at least 10 days since the first symptoms began AND be fever free without the use of fever-reducing medications for 24 hours AND with improvement of symptoms. 
    • The criteria in both of the above bullets must be met before returning to school. 
    • Siblings, household members, and other close contacts should also follow these guidelines to determine quarantine length.
       
  • No Symptoms
    • Must quarantine for 14 days from the date of last exposure before returning to school. 
    • If the exposure is to a household member and the case cannot properly isolate away from others at home, the last date of contact may be the last day of isolation for the case.

Tested and negative for COVID-19

  • Symptomatic
    • If an individual who is a close contact becomes symptomatic, refer to the symptomatic scenarios above. The individual must quarantine for 14 days after contact with the COVID-19-positive person, even if the student has an alternate diagnosis for symptoms. If the close contact tests positive, isolation starts on the day of symptom onset and isolation may end prior to the last day of quarantine or after the 14 days of quarantine.
  • No Symptoms
    • Must quarantine for 14 days from the date of last exposure before returning to school. 
    • If the exposure is to a household member and the case cannot properly isolate away from others at home, the last date of contact may be the last day of isolation for the case.

Tested and positive for COVID-19

  • Symptomatic
    • The individual must isolate at home for at least 10 days since the first symptoms began AND be fever free without the use of fever-reducing medications for 24 hours AND with improvement in symptoms. 
    • Repeat testing is NOT recommended for making decisions about when people can return to work or school. 
    • Siblings, household members, and other close contacts should also follow these guidelines to determine quarantine length.
  • No Symptoms
    • Must isolate at home for 10 days after the day the sample was collected. 
    • Siblings, household members, and other close contacts should follow the close contact guidelines.

Household Exposure
If a student, faculty or staff member has symptoms of COVID-19 as described above and tests positive or does NOT get tested for COVID-19, then siblings and household members should be considered close contacts and advised to quarantine. If the symptomatic person is diagnosed with another condition that explains the symptoms, or tests negative, then no quarantine for close contacts is necessary, but a provider’s note with alternate diagnosis will be needed to return to school. 

A symptomatic student, faculty or staff member and anyone living in their household, should quarantine while waiting for test results.

Testing locations in Indiana can be found using this link: https://www.coronavirus.in.gov/2524.htm.

ON-CAMPUS CASES AND TREATMENT SPACES

On-Campuses Clinic Space: COVID-19 Related Cases

The following spaces will be used to service all students and staff who display COVID-19 symptoms

  • Lower School 49th Street Building: front office on the east side of the building
  • Upper School Blackwell Building: room connected to the front office
  • Upper School Taurel Building: room in the administration hallway

These clinics will service all students and staff who display COVID-19 symptoms. Only essential staff assigned to the rooms may enter. A record will be kept of all persons who entered the room and the room will be disinfected several times throughout the day. Strict social distancing is required and staff must wear appropriate PPE. Students who are ill will be walked out of the building to be picked up by their parents. Additionally, all staff and students with fevers or symptoms associated with COVID-19 should be encouraged to seek medical attention for further evaluation and instructions

On-Campuses Clinic Space: Non-COVID-19 Related Cases

Students who do not display symptoms of COVID-19 can be seen and treated at the front desk of their respective school building. These would include students who are injured during the school day or students with special health care needs such as those with chronic health conditions (i.e. - diabetes or seizures), those requiring medical treatments, and those with individual health plans.

Confirmed Case of COVID-19 on School Property

When there is confirmation that a person infected with COVID-19 was on school property, including visiting athletes, the school nurse will contact the local health department and the Indiana Department of Education immediately. The school nurse is a certified contact tracer and will notify any members of the ISI community if there  is suspected COVID-19 exposure. 

The school will work with the local health department to assess factors such as the likelihood of exposure to employees and students in the building, the number of cases in the community, and other factors that will determine building closure. It is the responsibility of the local health department to contact the person confirmed with COVID-19, inform direct contacts of their possible exposure, and give instructions to those involved with the confirmed case, including siblings and other household members regarding self-quarantine and exclusions.

The individual who tested positive will not be identified in communications to the school community at large but may need to be selectively identified for contact tracing by the local health department. If a closure is determined necessary, ISI will consult with the local health department to determine the status of school activities including extracurricular activities, co-curricular activities, and before- and after-school programs. 

Cleaning Procedures

As soon as the school becomes aware of a student or employee who has been exposed to or has been diagnosed with COVID-19, the custodial staff will be informed, so that impacted building or bus areas, furnishings, and equipment are thoroughly disinfected. If possible, based upon student and staff presence, the custodial staff will wait 24 hours or as long as possible prior to disinfecting. However, if that is not possible or school is in session, the cleaning will occur immediately. 

Remote learning for students excluded from campus due to illness

Remote learning will be offered to students excluded from campus due to illness/health reasons beginning on the third day of absence.  To participate in remote learning due to illness the illness must be reflected in Managebac and the remote learning request form should be submitted online so administrative staff and faculty can prepare to support the student.  

DECISION MAKING
The school uses three criteria to assist school healthcare staff and public health officials in determining if a student or faculty/staff member needs to be excluded from the facility for COVID-19 quarantine or isolation: close contact, symptoms, and COVID-19 test status. 

  • First, determine if the individual was a close contact to a COVID-19 case based on the above definition 
  • Second, determine if the individual is showing symptoms of COVID-19 (symptomatic) or not. 
  • Finally, determine if the individual was tested for COVID-19 and the result of the test. Key definitions are provided above.

 

NOTIFICATION TYPES
We will not send a notification of every student, staff or faculty member who is excluded from on campus activities due to illness. 

If a student or employee is excluded from campus for a suspected or confirmed case of COVID-19 relevant cohorts/pods/buildings will receive a notification and it will be in accordance with the following action steps:

  1. Case reported to ISI certified contract tracer/school nurse 
  2. Impacted individual immediate excluded from campus while awaiting test results
  3. Required reporting to local and state health officials completed by ISI leadership and certified contact tracer
  4. Health officials and ISI certified contact tracer determine need for any additional exclusions by individual, cohort, pod, or building.
  5. Confirmation email delivered to members of ISI community as appropriate by the exclusion situation scale that is determined by health official and ISI certified contact tracer. 

These action steps are further explained in the ISI Campus Illness Decision Matrix

Provided for example purposes, families should expect the following types communications:

EXAMPLE ONE: Possible exposure to COVID-19 no exclusion recommended at this time
A student/employee in your child’s <cohort/pod> recently received notification that an individual associated with <an event/activity they take/took part in on date(s)> has been diagnosed with COVID-19. This information was received several days after the individual returned to campus. Though the individual has exhibited no symptoms of the illness, symptoms typically appear 2-14 days after exposure. The individual is self-quarantining at this time in an abundance of precaution and to safeguard our school community.

Per our procedures we’ve been in contact with local and state officials. At this time, not further isolation or quarantine is recommended for your child’s <cohort/pod>, but should you wish to utilize remote learning you should contact <insert admin>. We will continue to clean and disinfect surfaces inside all school facilities in accordance with our policies and procedures, and encourage all members of our school community to remain vigilant in adhering to good health and safety practices to prevent the spread of COVID-19. 

 

EXAMPLE TWOExposure to COVID-19 and Exclusion from Campus
A student/employee in your child’s <cohort/pod> recently experienced COVID-19 symptoms and has tested positive for COVID-19. In accordance with our campus illness decision matrix, we’ve been in contact with local and state officials. Together we’ve determined that <cohort/pod/building> will be operating in <Scenario number and name and status> until <date or further notice>.  

<Additional health and safety instructions provided by public health officials>

<Additional instructions related to e-learning>


External Links
https://www.coronavirus.in.gov/files/20_Return%20to%20School_8-25-20.pdf

https://www.coronavirus.in.gov/files/20_Quick%20Reference_9-17-20.pdf


 

HELPLINE AVAILABLE

317-923-1951 ext. 300
Calls accepted Monday-Friday
8:00 a.m to 4:00 p.m.